The 21st century office is all about collaboration and communication. Mobile devices and improved internet speeds have made it easy to work from just about anywhere. You may have a sales team that does a lot of their work on the go from a mobile device or a marketing freelancer that’s in another country.
And whether you have a staff member needing to work from home due to a sick child or a major power outage, if you have the right tools in place, your office can continue running from any internet connected location… without skipping a beat.
Our IT Consulting Team at Unity IT often helps clients give their business a boost with high-level tech advice. One tool that we recommend and help set up often is a collaborative tool by Microsoft that integrates seamlessly with their Office 365 platform.
Microsoft Teams is that tool. It’s designed as a central office hub for team collaboration to keep everyone connected and to facilitate file sharing, online meetings, and more.
At first glance, many mistake it for a simple chat application, but it’s much more than that. It has the ability to transform your office workflow making your whole team more productive.
Here are some of the features of Microsoft Teams:
- Channeled instant messaging
- Audio and video conferencing
- Team collaboration with Office 365 apps (like Word and Excel)
- Integration with other programs to act as a central hub
- Integration with phone systems
- Task automation bots integration
- User customizable interface
Wondering what you could do with Microsoft Teams? How exactly it could benefit your business?
We’ve got some awesome examples below that will give you a glimpse of how this tool can make your life easier and even revolutionize your daily workflow.
How Can Microsoft Teams Benefit My Business? (A Few Examples)
Example 1: Taming of the Email
Jeff is a sales manager at a local hardware retailer and spends a good deal of his time face to face with customers and directing his sales team. When he gets back to his desk to check email and write up sales orders, he’s met with a flood of emails in his inbox to go through.
An hour later he’s still reading back and forth through a chain of replies about a new marketing campaign and hasn’t had a chance to write up the first sales order yet.
Two months later Jeff’s office started using Microsoft Teams. Now, when he gets back to his desk with less emails to go through, because most interoffice communications are now done through chat channels.
He can easily click into the “Marketing” channel in Microsoft Teams to see the latest chat about the new campaign, but it doesn’t keep him from getting to other important tasks or take nearly as much time.
And you know what else? When people are commenting back and forth over team chat, they tend to be less wordy than in an email, so communication is faster and more efficient for everyone.
Example 2: Taking Advantage of Remote Workers
Sarah is a business owner that makes custom desserts for events. She’s been hearing a lot about offices benefitting from reduced overhead costs and increased moral by implementing remote workers and flex-time.
Business is going so well that she’s facing the choice of having to make a costly move to a large office to accommodate more employees or to implement a remote work policy allowing her media and retail teams to work from home.
She’s worried about everyone being accountable for their work and also not feeling isolated if they’re working from home. Sarah calls her local IT consultant to find out if there’s a way to keep everyone connected.
After Microsoft Teams is recommended, she implements the software and the remote work program. “Everyone is actually communicating more than they did when they were in the same building,” she tells her IT partner. The software allows for quick and easy video meetings when team members need to discuss something, and she has top talent from competitors now wanting to work for her due to the remote work option.
Example 3. Too Many Programs, Too Little Organization
Travis is one of the best workers and office managers at the local real estate company he’s a part of, but even he feels like he’s looking for files or programs too much of the day. Their company is using so many different applications for various tasks, keeping everything organized and everyone productive is a task unto itself.
John decides to have his company try Microsoft Teams because of its integration of some of the other software they already use, like:
- Adobe Creative Cloud
- Office 365
Now everyone can go to a central hub in Microsoft Teams to access their apps and have the benefit of being able to collaborate. He no longer feels like all those various moving pieces are separate, they’re connected and organized within Microsoft Teams.
Companies promoting collaborative working are 5 times more likely to be high performing.
According to a study cited by Forbes, workers that are primed to work collaboratively stay on task 64% longer than those working alone. Companies that promote collaborative working benefit by being about 5 times more likely to be high performing.
Interested in Hearing More About Microsoft Teams?
The examples above are just a glimpse into some of the ways that Microsoft Teams can boost your business collaboration and workflow. Like to hear more?
Just give Unity IT a call at 559-297-1007 or contact us online today!